Manage, find and share photos and other media
Efficient data management for your organization
End photo chaos – bring order to your media management
Family photos and vacation pictures from your personal life can be easily managed with a reasonable folder structure due to their manageable number. However, when it comes to managing photos in a business environment, the situation is quite different. Often, large numbers of files are created because, for example, photos in marketing processes need to be available for different channels and in different formats. This makes it difficult to find the right files and distribute them throughout the organization. Professional image management software, such as a DAM system, solves this photo chaos and makes it easier to manage your photos for more efficient retrieval and delivery.
Simplify image search
How you manage your photos has a huge impact on whether people can find the photos they need and how long it takes them to find them. In large image databases, file names and folder structures are no longer sufficient, since only the creator can understand them. The only way to make it easier to search and find photos is to make the actual contents of the photos searchable or to enrich them with information. The search is thus based on the actual characteristics of a photo, which are obvious to everyone involved, unlike file names and folder structures.
4ALLPORTAL: The short way to your goal
The 4ALLPORTAL DAM System is the image management software for efficient searching of your photos. It enhances the searchability of your photos with additional clues in the form of metadata and keywords that describe and categorize your files. When searching for a photo, you are no longer limited to file names, but can use predefined keywords via search filters. These keywords are automatically extracted from your photos metadata, or can be prepared or manually added. OCR text recognition helps you find photos and images faster by adding keywords. It recognizes and captures text and fonts in your images, making them searchable. The role-based search in the 4ALLPORTAL DAM system makes searching even more targeted and efficient. A user is only shown content that is required for the role he or she is assigned to. There is always the certainty that the file is really relevant for the user and can be used.
All changes to your photos are visible in the 4ALLPORTAL DAM system
In the 4ALLPORTAL DAM you always work with the latest version of your digital asset. All changes are made to a single file and are automatically transferred by the system to the version history. When searching for an image, only the original will be found. Previous versions are preserved and can be viewed and restored at any time via the version history.
These facts speak for a DAM
Data chaos? Unfindable files? In this whitepaper, you will learn about the functionalities of a digital asset management system and the benefits it offers in practice. Read our whitepaper to find out how a DAM system can benefit your company.
Encourage collaboration
In a business context, it is very likely that more than one person is working on an image. After all, a digital asset goes through several processes during its creation, requiring different skills and knowledge. Therefore, it is important that proper communication takes place at the asset level and that all content is made available, especially when working with external parties, so that all parties are kept up to date and content is ready for publication more quickly.
4ALLPORTAL enables fast and easy collaboration – internally and externally
The features of the 4ALLPORTAL DAM system allow you to work well together, whether you want to collaborate with someone internally or externally. With our file sharing functions you can give your colleagues all the photos they need.
Provide media to your partners
If you work with external partners, such as marketing or design agencies, allow them to view selected files via an eTicket.
Simplified finishing of your images
Efficient processing of images requires good communication at the asset. In the 4ALLPORTAL DAM system you can assign tasks to a person at the asset or record the communication via comments and markups.
Always use licensed photos
Many assets are created from photo shoots or stock libraries. When you pay to use these assets, you receive the associated licenses that define the scope and duration of the use. It’s important to manage the licenses as well as the photos themselves. To keep track and avoid using content whose licenses have expired, it is a good idea, especially for large image databases, to store all the information about the photo rather than keeping it separate.
Manage all your licences with 4ALLPORTAL
Our licence management tool helps you keep track of your licensed content, such as stock photos. All information about restrictions or terms is displayed directly on the asset. You can manage, edit and publish only those photos for which you have the appropriate licences.
PROVIDE the right format for every channel
Different formats are required depending on the editing software used and the intended use of a photo, such as publication on websites or social media. In most cases, this means manually converting image files and saving them as a new file. With the right software, you can eliminate this step and avoid creating duplicate files.
Save time and effort – with pre-defined formats
If you need your images in different formats for use in different channels, the 4ALLPORTAL DAM system makes it easier for you to provide your media. You only store one file in the system. The conversion into the correct format is done automatically by the DAM system without having to create a new version.
A DAM system is the ideal software for managing your images
Manually managing large numbers of images is outdated and time consuming. Therefore, if you manage, edit and distribute a large number of media assets in a corporate context, it is worthwhile to use suitable software. A DAM system can take many of these steps for you, simplifying and shortening those you do yourself. From search to delivery, a DAM system creates efficiency through organisation.
