TELE 5

Until now, the image material for the individual program titles was organized and managed purely by folders on the file server: If a license was acquired for a particular film or series, staff from the picture editing department saved footage in appropriately named folders on the server. The raw image material supplied then had to be manually labeled, provided with file information and captions, and reformatted. The images were also played out to the program service providers and the program press manually. This was a laborious process for the photo editors which made errors arising from duplicates or incorrect pictures were simply unavoidable. Program magazines and guides are not only fed with visual material, but also with text. Metadata such as short descriptions, film lengths, actors, genres, production countries, broadcast times and much more must be prepared for each series or film and made available for different channels, such as video-on-demand platforms, media libraries and TV program overviews – including the appropriate image material, of course.

TELE 5 works with programming software in which the respective editorial, licensing and technical metadata for all series and feature films are recorded. Weekly program information is also exported there and sent to the program press. However, this programming software is unable to store images. So far, the big challenge for TELE 5 has been to combine existing texts on series and films with the right cover images and to be able to play them out to the program press at the push of a button. Until now, this has been a very time-consuming process involving the picture editor manually assigning image and metadata for each individual image.

Thanks to our 4ALLPORTAL Digital Asset Management (DAM), TELE 5 has found an innovative and efficient solution for quickly combining text and images. Via a programming interface (REST API), the programming software transmits all text information – e.g. about a Star Trek series – to the DAM, which then feeds it into a “Program” module specially programmed by the 4ALLPORTAL. The images associated with the series will be subsequently stored in the newly created series folder, automatically providing all metadata and linking them to the programming software ID. Photo editors can now view the images in the highly convenient DAM interface and select them for further processing.  

In fact, it’s now a shoe-in for the photo editors: They have a complete overview of the above-mentioned metadata for each series or film and the corresponding images are centrally available in the DAM’s “Program” module. They can define different image categories within the module (top image, cover image, up to eight additional individual images), which they then assign to the series or film. This means that TELE 5 now has the right footage for every film on hand and can transfer it – together with the relevant metadata – directly to the various channels digitally and automatically.

The photo editors are absolutely delighted with this successful symbiosis: Incorrect images, duplicates or manually correcting the image metadata are now a thing of the past, along with the confusing folder system. The major advantage of the individual “Program” module is that all image data can now be managed in a central system much more efficiently. This not only saves the picture editors time when selecting the right pictures, but also creates transparency when assigning pictures to the individual program titles.

“For us, this is tantamount to a quantum leap in our workflows: Inefficiently handling assets and metadata cost us a great deal of time and caused no end of stress. That is now a thing of the past since combining 4ALLPORTAL and the programming software. When you consider how central the topic of image data management has become for TV broadcasters and that we are now able to cut our working time by around 30% in this regard, we have taken a huge step forward in digitization,” summarizes the project manager responsible, Matthias Wiediger, when explaining the added value of the new IT solution.